Overall SOP (Standard Operating Procedure)
- The operation and management of the group is divided up into several offices (the number and responsibility of which is determined by HQ), each focusing on a particular part of the group.
- Each office has a ‘head’ who is the main authority for that office (but can be overruled by a member of HQ, or the head of HQ if that member is a member of HQ)
- Heads of an office are preferably, but not necessarily members of HQ (HQ and its members are described below).
- Delegates can be used, however they must be specified on the office’s page.
- A member can volunteer, or be asked by a member of HQ to head an office, however that person must be approved by a member of HQ in the former case.
- Even if the head of an office is inactive, he/she may perform the administrative duties of their role, as long as it does not require them to take par in an active member only event.
- Each Office has it’s own SOP
- An SOP is essentially a set of rules governing the operation of it’s particular aspect of the group.
- An SOP can be adjusted by the head of it’s office, or by the head of HQ.
- Planning and organization is done in terms of ‘blocks’.
- A block is a period of time which spans two consecutive weeks, with each block occurring consecutively.
- Blocks are numbered sequentially starting again each time from the start of a new year. Blocks in which the group is inactive (on holiday) are omitted.
- A general event is an event in which all active members are expected to attend.
- There are usually four general events in a block. two training and two mission general events.
This is the final authority of the group, and thus HQ comprises of members who are the most responsible for the operation, development and organization of the group.
Each member of HQ should head one or more offices.